Resources for production payroll

Payroll support, resources & FAQs

Forms for Production Payroll

These forms will help you when processing payroll at CAPS.

Tax Forms

Federal Withholding

Form W-4

Form W-9 (blank)

Form W-9 – New CAPS, LLC

Form W-9 – New Payroll Associates, LLC

State Withholding Forms

To access your CAPS W-2s from the last three years, please log in to the ETC portal here.

Employment & Verification

Form I-9

Employing Minors in California

Employing Minors in New York

For additional information on state disability and how to verify employment, please visit our Cast & Crew site:

Guides and Orgs

Free production payroll resources to get you through the tricky stuff.

Labor Compliance Blog

Together with our parent company, Cast & Crew, we strive to keep you up-to-date on important federal and state changes as well as labor, wage and employment updates. Stay in the know by reading our blog:

Labor Compliance Blog

Commercial LAbor Guide

Get the free Commercial Labor Guide, your resource for all commercial union pay rates and rules. From Media Services and CAPS Payroll.

Get Your Free Guide

Software Support

Training Sessions

If you are a current payroll client and want to schedule a moderated training session, please click on the product name below to send us your email request:

We will contact you shortly to schedule your session. To learn more about our CAPS accounting software in the meantime, click here.

FAQs

Are you paid by CAPS and have a question? Check out our production employee FAQs below.

How do I access my W-2?

You can get a copy of your W-2 by visiting our portal at my.castandcrew.com. If you have any trouble accessing the site please reach out to our support team at 888 570 4650 or you can send us an email at [email protected].

How can I update my W-4 status?

You can update your W-4 information by visiting our portal at my.castandcrew.com. Need help? Buzz on over to the MyCast&Crew Help Center.

How do employees fill out my NYPFL waivers?

Employees should select a customized waiver form that corresponds to the payroll company under which their payroll is processed. Employees should fill in the Employee Information Section and the Employee Affirmation section, sign and date the form and submit it to [email protected] for processing. We will fill out the Employment Information section, sign and date the form and input the form into our payroll system to take effect, if valid.

Can I sign up for direct deposit?

Yes! We integrate with all major banks for easy Direct Deposit setup. Enable Direct Deposit in our portal at my.castandcrew.com. You can find a quick instructional video here.

How do I access my pay stubs?

Pay stubs are available at my.castandcrew.com.

Can you reissue my check?

Please email [email protected] with the check information. If you don’t have the information, please give us a call at 888 570 4650.

Questions about contributions or Motion Picture (MPIP) hours?

For all MPIP and contribution questions, please send an email to [email protected] with the following information

  1. The first and last name we have on file
  2. The last four digits of the SSN
  3. The preferred email address
  4. The title of the project
  5. The week ending dates of the project
  6. A detailed message outlining the inquiry
Has my timecard been processed?

To check the status of your checks, you can send an email to [email protected] with dates worked and project name. If you don’t have that information, please give us a call at 888 570 4650. 

What about garnishments?

For garnishment questions, please send an email to [email protected].

Can you verify my employment?

CAPS has selected The Work Number® service from Equifax to provide automated income and employment verifications. This service is used when you apply for a loan, need a reference check, lease an apartment or any other instance where proof of employment or income is needed.

To get started, provide the following information to the person requesting proof of employment or proof of employment plus income:

  1. Access to The Work Number via the web or telephone.
  2. Employer name or code:
  • CAPS Payroll: 17679
  • CAPS Payroll Associates: 17697
What is the MyCast&Crew portal?

The MyCast&Crew Employee portal is a one-stop-shop for all crew members to manage their personal information and access their payroll & tax related documents. Crew members that have been paid either by CAPS Payroll and/or by Cast & Crew can access their pay stubs, W-2s, federal and state W-4 forms and manage their profile information (e.g, mailing address, phone number, etc.) from their MyCast&Crew portal.

Having a Single Sign On (SSO) is not only convenient; it also allows Cast & Crew to provide ongoing security and functionality enhancements to all customers in one constantly improving interface.

Register with MyCast&Crew.

What is MFA?

MFA provides payroll data protection that relies upon additional methods, beyond just your password, to allow access to your account. It can use two or more factors to authenticate a user. In this case, MFA includes two steps to verify it’s really you trying to access your data, like your password and a code sent to your mobile phone.

FYI, the MFA we utilize is the same one used across the Cast & Crew family of companies. So if you also use software from CAPS or Media Services, for example, you’ll use the same login when you get to my.castandcrew.com.

The materials available on this website are for informational purposes only and are not intended to and shall not constitute legal advice. The information is not warranting the accuracy, completeness or currentness. You should contact your counsel to obtain advice with respect to any particular issue or problem. This website has links to third-party websites. The links are provided as citations and aids to help you find other resources that may be applicable to you and do not represent endorsement by Cast & Crew and its associated affiliates. Cast & Crew and its associated affiliates cannot guarantee the information contained in any third-party website is current and/or accurate.